Corrections Auditing

Gryphyn Corrections Auditing System

Discover dysfunction, misconduct and non-compliance in your agency.

The Gryphyn Auditing System is a web based audit solution allowing prisons to conduct thorough internal inspections with the ability to manage, track, monitor and follow up on compliance.

Gryphyn Works Auditing System is a service. Software as a Service (SaaS) treats software like a utility. Organizations do not need to purchase and maintain specialized IT hardware and software to use our auditing system. We manage all IT infrastructures to deliver the Gryphyn Audit System to your desktop.

Corrections Auditing Core Features

CONDUCT AUDITS EFFICIENTLY

With a single click, users may begin an audit (Begin Audit), follow up on an audit
(Action Plan) or access the Training Manual, customer Support or the administrative Dashboard.

Select Audit Type/Section. This provides the users with a list of all the types of audits or inspections. To begin an audit, simply click on the audit type you request to conduct. Any set of your established standards can be entered into the system to conduct audits and follow up on compliance. Access to each audit is determined by the user rights assigned to each individual.

Conducting an Audit

Each audit contains the standard ID (code) with its text description, status, auto comments, more info (supporting rationale behind the standard) and free form auditor comments.

Create Corrective Action Plans

Exit Conference Efficiency. Once an audit is complete, administrators and those accountable may conduct an exit conference to discuss the results of the audit and assign corrective action. This is done by choosing Action Plan from the main menu and then securely logging in with the correct user name and password. The user will see only standards within their assigned security rights. All the information gathered during the audit is recorded and stored within the system using an automatically assigned unique number.

The column format is similar to a typical spreadsheet. These audit results are sorted by date, auditor, assignee, facility (group), status, severity and the standard ID. Columns may be quickly sorted by simply clicking on the header. Users can also select from the menus on the left side to access contacts and files.

Assigning Corrective Action. By clicking Modify, the auditor, superintendent or administrator can create a corrective action plan with a few clicks.

Choose the ASSIGNEE responsible.
Update the SEVERITY and STATUS as needed.
Click ADD A FILE to attach proof, a policy, manual, procedure (any type of format; pdf, excel, mp3, jpg, etc.) to document and further support corrective action.
NEW COMMENTS may be entered to explain or document the corrective action.
Schedule a DUE DATE using the calendar tool.
Send out an EMAIL to the auditor, assignee or anyone else within the system using the Email Options field.
TIME SPENT and other fields can also be added to track additional items, such as hours worked per job to justify budget expenditures.
All of these fields generate reports in .pdf and Excel.

System Benefits

The first web-based audit system designed specifically for corrections by leading corrections administrators
Hosted in a private, secure, server farm owned and managed by Gryphyn Works. We own the physical hardware including; servers, firewalls and storage. If you have an audit we will pass becuase we are the only people who have physical access
Conduct thorough internal inspections with the ability to manage, track and follow up on compliance from anywhere
No additional IT expenses. The system works entirely over the internet, even with slow cellular network connections
Successfully defend against prisoner lawsuits (endorsed by the foremost expert case witness and the #1 state in defending itself against prisoner litigation in the USA)
Attach and manage policies, procedure, photos and other documents for quick access to the most current revisions for training and proof of compliance
Decrease audit time up to 70% with increased functionality, usability and reliability. Instant audit results with no waiting for data entry
Reduce liability insurance costs
Assess strengths, weaknesses and trends while you establish measurable criteria for upgrading operations
Make your accreditation process faster and less labor intensive to manage
Resolve or mitigate the issue of subjectivity of auditors

Schedule a Demo

SCHEDULE A DEMO

Gryphyn Works welcomes opportunities to discuss ways to improve your corporate operations. We provide cost effective options for large correctional agencies to small county jails, improvements to fix transparency on your current audits or starting at the beginning.

The entire demonstration can be conducted via the web if desired. Prior to demonstrations or presentations, Gryphyn Works gathers information from you to more specifically address your needs and operating pain points during the presentation. To schedule a demonstration, please click on the link below. We will contact you within 24 hours.

Click here to schedule a demo